Skip to content
Use case 15 · Management / Enterprise Intelligence

Fire business management and operational intelligence

A workflow that maps data from across pipeline, delivery, engineering, procurement and service, validates the metrics, and presents role-specific dashboards with anomalies explained down to the transaction behind them. Every figure carries its source.

Get the requirements document See the flow
Runs standaloneUploads and manual entryOperations director signs
Workflow 15 · demo runAwaiting sign-off

Managing directorLeadership has reports from five functions and no trusted cross-functional view.

  1. Map the dataAutomated
    QueuedWorkingDoneSign-off
  2. Validate the metricsLeadership
    QueuedWorkingDoneSign-off
  3. Visualise the portfolioAutomated
    QueuedWorkingDoneSign-off
  4. Explain anomaliesAutomated
    QueuedWorkingDoneSign-off
  5. Support the actionLeadership
    QueuedWorkingDoneSign-off
Stopped for the operations director to sign
  • Who uses itManaging director, operations director, executive
  • Lifecycle stageManagement / Enterprise Intelligence
  • Buyer groupTrack E · Leadership
  • RequirementsBRD v0.1, sent as written
At a glance

What goes in, what comes out

Goes in
Pipeline and delivery
Procurement
Service data
Management & Operational IntelligenceFive steps · one approval gate Operations director signs
Comes out
Role dashboards
Exception list
Management brief
What it does

Management & Operational Intelligence, step by step

Five steps, one decision point. The last step is a person, every time.

  1. 01
    Automated

    Map the data

    Sources across estimating, delivery, procurement and service identified and connected.

  2. 02
    Leadership

    Validate the metrics

    Definitions agreed once, so two reports stop disagreeing about the same number.

  3. 03
    Automated

    Visualise the portfolio

    Role-specific views rather than one dashboard everyone ignores.

  4. 04
    Automated

    Explain anomalies

    A margin movement opened down to the estimate revision and procurement event behind it.

    Anomaly explained?

    Yes Opened down to the transactionNo Treated as a mapping defect
  5. 05
    Leadership

    Support the action

    An exception list and a source-backed management brief, not just a chart.

  6. Output

    What lands at the end

    Role-specific dashboards, trend summaries, an exception list and a source-backed management brief.

Who’s involved

Managing directorOperations director

What you get

  • Role dashboards
  • Exception list
  • Management brief

In the wireframe

A margin anomaly on one project is opened down to the estimate revision and the procurement event behind it.

Use case diagram

Who does what, and who signs

Automated steps prepare the evidence. People make the calls.

Swipe to see the whole diagram

Use case diagram: Management & Operational Intelligence People: Managing director, Operations director. Steps: 1 Map the data; 2 Validate the metrics; 3 Visualise the portfolio; 4 Explain anomalies; 5 Support the action. Operations director approves the final step. Management & Operational Intelligence«workflow, built with DeX»«inputs»01 Map the data02 Validate the metrics03 Visualise the portfolio04 Explain anomalies05 Support the actionManaging directorOperations director«approves»«documents»Pipeline and delivery, …
Automated step Done by a person Approval gate Takes part Leads to
What changes

Why this costs you time today

Leadership has reports from five functions and no trusted cross-functional view. Assembling one takes a week, and by the time the numbers agree with each other they are out of date.

Task
Today
With this workflow
A cross-functional view
A week to assemble
Mapped once, kept current
Reports that disagree
Different metric definitions
Definitions agreed and held
An odd number
Nobody can explain it
Opened down to its source
The line we do not cross

What this software will not do

Life-safety work. These limits are written into the requirements, not added as a disclaimer.

Specific to this workflow

It does not forecast, and it does not make management decisions. It shows the position, shows where the number came from, and flags what looks wrong.

It does not decide compliance

The software assembles evidence, retrieves source clauses and shows conflicts. It does not determine whether anything complies. A named engineer does.

It does not stand in for an authority

An approval recorded in the software never implies consent from an AHJ, Civil Defence, building control or a building surveyor.

Nothing leaves without a named reviewer

Every output carries who approved it. Anything unverified keeps a draft marker until someone signs it.

It does not do sealed engineering

Hydraulic network calculation, definitive sprinkler layout, sealed design, BIM geometry authoring and final cost estimates are all out of scope by design.

Your standards, not ours

NFPA, EN, BS, ISO, FM, UL, LPCB and Civil Defence appear in the requirements as examples. None is assumed to apply to your projects until you say so.

~1/10of traditional build time
~30%of traditional cost

That is a claim about how fast Colakin builds software with DeX, and it is supported by delivered projects. It is not a claim about what any of these fifteen workflows will save your business. The requirements deliberately leave that to a pilot, measured against your own baseline.

How an engagement runs

From a question to a pilot, in five steps

Nothing hidden behind a discovery call. Stop at step one and keep the document.

  1. 01

    You ask for the requirements document

    The full BRD for the workflow you care about, sent as written.

    Same day
  2. 02

    A ten-minute wireframe walkthrough

    A clickable prototype of that one workflow.

    10 minutes
  3. 03

    The Fire Fit Check

    Five questions: fit, hours lost, who approves spend, whether your documents can be shared, and timing.

    One call
  4. 04

    A scope built on your rules

    Your standards, your document formats, your approval gates.

    Within a week
  5. 05

    A pilot against your own baseline

    One workflow, your data, your engineers.

    Q1
Questions

Management & Operational Intelligence: questions

Where does the data come from?
From the systems you already run, mapped during scoping. It does not require you to adopt the other fourteen workflows first — none of them is a prerequisite.
Why do two of our reports disagree today?
Usually because a metric is defined differently in each. Agreeing definitions once, and holding them, is an explicit step in this workflow rather than an assumption.
Can we trace a number back?
Down to the transaction. An anomaly that cannot be opened and explained is treated as a defect in the mapping.
Does it forecast?
No. It reports the position with its sources and flags exceptions. Forecasting is a management act, and this workflow does not pretend otherwise.
Next step

Ask for the Management & Operational Intelligence requirements document

The business requirements document as written, including what it refuses to do. No brochure, no drip sequence.

  • The requirements document, usually the same working day
  • A ten-minute wireframe walkthrough with the people who specified it
  • No claimed percentage saving — your pilot measures it

Request the document

One working day. A person replies, not a sequence.

We use this to reply, nothing else. No list, no newsletter.